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Legal Administrative Assistant (Litigation)

  • Location: New York, New York
  • Type: Direct Hire
  • Job #477

Legal Administrative Assistant (Litigation)

BENEFITS: Base salary up to $105K, plus generous paid overtime, Competitive Paid Time Off Package, Bonus, 401K and Profit Share, Firm/Charity Match, Emergency/Discounted Childcare, Elder Care, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Tuition Reimbursement, and more!


HOURS: 10:00am-6:30pm

THE ORGANIZATION: An International Law Firm with over 300 Attorneys

SUMMARY: A stable and growing Litigation firm is seeking a confident Legal Administrative Assistant to support a fast-paced Partner desk. This individual will act as a right-hand to the busy, managing Partner, providing Executive Assistant level support with an emphasis on project management.


  • Provide high quality secretarial assistance to Partners and team of Litigation Associates
  • Communicate regularly with service departments, attorneys and clients at offices across the world
  • Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
  • Perform calendar management, schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
  • Prepare expense reports for reviewal and submission 
  • Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
  • Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
  • Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings 
  • Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
  • Handle sensitive and confidential matters appropriately
  • Organize travel and track expenses for reimbursement


  • 3+  years of litigation legal support 
  • High School Diploma required; Bachelor's degree preferred
  • Familiarity with the following is a plus: InTapp Time, Chrome River Expense Reporting, Elite Webview, iManage, or ADP
  • Microsoft Office Proficiency is required 
  • Comfortability with time & billing systems (Aderant or Elite)
  • Highly adaptable and extremely intelligent, professional and articulate
  • Great ability to make sound, decisive decisions and act accordingly
  • Willingness to work overtime as needed (paid) 

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