POSITION: Legal Administrative Assistant
BENEFITS: Base salary up to $85K (depending on experience), Competitive Paid Time Off Package, Paid Overtime after 37.5 hours, Bonus, 401K, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Transit Program and more! Noted as a top employer to work for!
HOURS: 9:30AM – 5:30PM
LOCATION: New York, New York
ORGANIZATION: An International Law Firm with over 300 Attorneys
SUMMARY: One of the top law firms in the world is looking for an Administrative Assistant with the confidence and technical skill set to support a fast-paced Partner & Associate desk. Someone who has a willingness to work hard as a member of their team and desire to take their career to the next level!
KEY RESPONSIBILITIES:
- Provide high quality Executive Assistance to Partner and team of Associates
- Communicate regularly with service departments, attorneys and clients at offices across the world
- Act as gatekeeper and liaison, tracking all requests, calls and outstanding matters
- Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
- Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
- Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
- Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
- Track and maintain litigation deadlines; maintain and update accurate client and counsel contact information; oversee document filing system
- Handle sensitive and confidential matters appropriately
- Maintain accurate knowledge of the policies and procedures of the firm
- Prepare conflict of interest forms and new matter memos for new client matters
- Maintain records and filing system using Autonomy Records Manager
- Able to use iManage for document management
- Provide backup support to Administrative Assistants
- Other duties as assigned
REQUIREMENTS:
- Bachelor’s degree preferred
- 3+ years of experience as Legal Administrative Assistant or Executive Assistant
- High level proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint
- Proficiency in use of Adobe
- Strong interpersonal, verbal and written communication skills
- Highly adaptable and extremely intelligent, professional and articulate
- Great ability to make sound, decisive decisions and act accordingly
- Ability to work under pressure while maintaining a high level of professionalism
- Ability to work efficiently in a fast-paced environment
- Ability to collaborate with others to accomplish tasks
- Flexibility for overtime as necessary
