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IP Litigation Administrative Assistant

  • Location: San Franccisco, California
  • Type: Direct Hire
  • Job #407

POSITION: IP Litigation Administrative Assistant

LOCATION: San Francisco, CA

ORGANIZATION: Top-Ranked U.S. Based Multinational Law Firm

COMPENSATION: Base salary up to $95k depending on experience, plus generous paid overtime and bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Life Insurance; exceptional culture.

SUMMARY: Seeking an administrative assistant to support a busy Global IP practice (transactional and litigation support). Candidate must be willing to work independently in a fast-paced, corporate environment. Well-paid overtime can be anticipated.

Key Responsibilities:

  • Conduct IP searches, using and understanding firm library databases
  • Manage internal and external communication with clients, attorneys and IP Department 
  • Review IP disclosure schedules
  • Conduct due diligence and draft memoranda on diligence
  • Draft, proofread and oversee communication and correspondence, written and electronic
  • Maintain client files in an organized fashion; communicate with clients on outstanding matters and providing necessary information and materials to client at any given time
  • Maintain current knowledge on client matters as it pertains to active IP litigation
  • Maintain IP filing system; utilize firm’s document management system for easy organizing and retrieval of pertinent case information
  • Draft documents outlining searches conducted
  • Draft and prepare physical and digital filings, dependent on which IP office is receiving them
  • Assist with processes involving foreign patents and trademarks
  • Maintain excellent organization, in order to facilitate record-keeping of past searches and status charts
  • Assist attorneys with drafting closing checklists and documents
  • Heavy calendar management and coordination of meetings and travel

Key Requirements:

  • High School Diploma required
  • 3+ years IP support experience required in transactional and / or litigation 
  • Advanced proficiency in Microsoft Word and document formatting
  • Proficiency in Adobe, PowerPoint and Excel
  • Minimum typing speed of 55+ words per minute required
  • Familiarity with filing procedures/maintenance, drafting correspondence, and conducting due diligence reviews of intellectual property
  • Excellent written and verbal skills
  • Ability to work independently, but also as part of a team
  • Ability to interact professionally with staff and clients at all levels
  • Strong decision making and attention to detail
  • Ability to travel as necessary