POSITION: IP Litigation Administrative Assistant
LOCATION: San Francisco, CA
ORGANIZATION: Top-Ranked U.S. Based Multinational Law Firm
COMPENSATION: Base salary up to $95k depending on experience, plus generous paid overtime and bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Life Insurance; exceptional culture.
SUMMARY: Seeking an administrative assistant to support a busy Global IP practice (transactional and litigation support). Candidate must be willing to work independently in a fast-paced, corporate environment. Well-paid overtime can be anticipated.
Key Responsibilities:
- Conduct IP searches, using and understanding firm library databases
- Manage internal and external communication with clients, attorneys and IP Department
- Review IP disclosure schedules
- Conduct due diligence and draft memoranda on diligence
- Draft, proofread and oversee communication and correspondence, written and electronic
- Maintain client files in an organized fashion; communicate with clients on outstanding matters and providing necessary information and materials to client at any given time
- Maintain current knowledge on client matters as it pertains to active IP litigation
- Maintain IP filing system; utilize firm’s document management system for easy organizing and retrieval of pertinent case information
- Draft documents outlining searches conducted
- Draft and prepare physical and digital filings, dependent on which IP office is receiving them
- Assist with processes involving foreign patents and trademarks
- Maintain excellent organization, in order to facilitate record-keeping of past searches and status charts
- Assist attorneys with drafting closing checklists and documents
- Heavy calendar management and coordination of meetings and travel
Key Requirements:
- High School Diploma required
- 3+ years IP support experience required in transactional and / or litigation
- Advanced proficiency in Microsoft Word and document formatting
- Proficiency in Adobe, PowerPoint and Excel
- Minimum typing speed of 55+ words per minute required
- Familiarity with filing procedures/maintenance, drafting correspondence, and conducting due diligence reviews of intellectual property
- Excellent written and verbal skills
- Ability to work independently, but also as part of a team
- Ability to interact professionally with staff and clients at all levels
- Strong decision making and attention to detail
- Ability to travel as necessary