WORK ARRANGEMENT: Hybrid
LOCATION: Washington, DC
SALARY: $92,000 – $126,500 annually, based on experience, qualifications, and overall fit. Eligible employees may also receive performance-based bonus opportunities and overtime compensation where applicable.
BENEFITS:
Competitive base salary commensurate with experience, comprehensive medical, dental, and vision coverage, retirement savings program with employer contributions, flexible spending and reimbursement accounts, generous paid time off, wellness initiatives, employee assistance resources, professional development opportunities, overtime eligibility, and a comprehensive employee benefits package.
THE ORGANIZATION:
EliteNational Law Firm
KEY RESPONSIBILITIES:
- Provide comprehensive administrative and legal support to attorneys and legal professionals within the Intellectual Property practice.
- Prepare, edit, proofread, and format legal correspondence, memoranda, reports, patent and trademark documents, and other legal materials.
- Manage attorney calendars, schedule meetings, deadlines, client appointments, and business travel arrangements.
- Maintain electronic and physical client files while ensuring accurate document organization and record management.
- Prepare, review, edit, and finalize attorney time entries, client billing documentation, expense reports, and reimbursement requests.
- Assist with billing coordination, invoice review, and communication with accounting personnel regarding client accounts.
- Coordinate administrative support for domestic and international intellectual property matters, including document preparation and correspondence.
- Draft routine communications and respond to client and internal inquiries in a professional and timely manner.
- Screen telephone calls, greet visitors, and coordinate communications between attorneys, clients, and external business partners.
- Support document production, scanning, filing, proofreading, and distribution of legal materials.
- Assist with opening new client matters, maintaining case files, and ensuring accurate recordkeeping throughout the matter lifecycle.
- Coordinate multiple assignments simultaneously while ensuring deadlines and client expectations are consistently met.
- Provide administrative support during attorney absences and assist colleagues with overflow work as needed.
- Mentor and provide guidance to administrative support staff when appropriate.
- Maintain confidentiality of client information and sensitive legal matters.
- Perform additional administrative and legal support responsibilities as assigned.
REQUIREMENTS:
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- Minimum of five years of legal administrative or executive support experience within a law firm or professional services environment.
- At least three years of experience supporting patent prosecution, trademark, or other intellectual property legal matters preferred.
- Strong knowledge of legal document preparation, client billing, calendar management, and administrative procedures.
- Experience supporting multiple attorneys in a fast-paced legal environment.
- Excellent organizational, time management, and multitasking abilities with exceptional attention to detail.
- Outstanding written, verbal, and interpersonal communication skills.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, as well as legal document management and billing software.
- Ability to prioritize competing deadlines while maintaining a high level of accuracy and professionalism.
- Demonstrated discretion and ability to handle confidential information appropriately.
- Self-motivated professional capable of working independently while contributing effectively within a collaborative team environment.
- Experience supporting international intellectual property matters or multilingual communication is considered a plus.
- Flexibility to support changing business priorities and occasional overtime as needed.
