POSITION: Executive Assistant to CAO
LOCATION: Chicago, IL
THE ORGANIZATION: Top-Tier Law Firm
COMPENSATION: Competitive base salary commensurate with experience, plus paid overtime, very generous bonuses, Medical and Dental benefits, tuition reimbursement, gym membership, PTO, 401K, and more. All firm amenities.
SUMMARY: The Executive Assistant to CAO will provide high-quality support, performing administrative tasks and will lead projects for the CAO’s office. This position will report directly to the Chief Administrative Officer. The ideal candidate must have the confidence and technical skills to support a fast-paced office.
KEY RESPONSIBILITIES:
- Provide meticulous administrative support to the CAO and the CAO office
- Act as the first point of contact for the CAO office when fielding calls, emails and other correspondence
- Utilize forward-thinking and strategy when calendaring and scheduling various meetings
- Responsible for prioritizing and keeping track of deadlines and pertinent tasks
- Function with autonomy and work on special projects as directed
- Handle complex activities (may be highly confidential and require discretion)
- Interface and establish ongoing positive business relationship with clients
- Communicate effectively on busy, multiple telephone lines
- Go above and beyond to ease the CAO’s administrative duties; calendar organization, billing assistance, contact management, and more
- Draft and proofread correspondence and various forms of documentation
- Monitor and maintain all pertinent email inboxes
- Prepare documents, PowerPoint presentations, Word documents, Excel spreadsheets, detailed meeting notes and any other necessary items to support senior staff and CAO
- Assist in the preparation of travel, expense reports and other personnel records
- Schedule and arrange meetings, conferences and events as needed
- Update and monitor calendar reminders and entries for all deadlines
REQUIREMENTS:
- Bachelor’s degree required
- 2 + years of C-level support in a legal or professional environment
- Maintain positive “can-do” attitude
- Motivated to provide high quality client service
- Excellent written and oral communication skills
- Proficiency in Microsoft Word, Excel, Outlook, time entry software, Outlook and travel services and tools
- Ability to remain calm and function under pressure in a constantly changing environment
- Ability to communicate effectively, dispassionately and diplomatically
- Excellent attendance, punctual and flexible to work overtime
- Ability to collaborate smoothly with many other people and departments
- Detail-oriented with strong day-to-day organizational skills
- Ability to be proactive, organize/prioritize work and perform multiple tasks simultaneously
