Events Manager
ORGANIZATION: Elite and Reputable Law Firm
LOCATION: New York, NY
COMPENSATION & BENEFITS: Base salary up to $175K, plus generous performance-based bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Gym membership perks, Life Insurance, all firm amenities, exceptional culture, prestigious firm with historical stability, security and career growth. Noted as one of the most desired law firms to work for globally!
RESPONSIBILITIES:
- Oversee the Events team on the planning and execution of Firm events
- Use project management skills to define and communicate event parameters
- Provide ongoing support and respond to requests for assistance
- Act as expert Cvent user
- Research site venues and vendors
- Collaborate with Events team and Conferences Manager regarding on-site event preparation and floor plan generations
- Facilitate ticket requests with departmental colleagues and external brokers
- Assign and review event related materials
- Vet vendors to ensure high-quality service and products
- Review and edit contracts created for vendors
- Handle all logistics coordination
- Coordinate and acquire COIs for buildings with Finance
- Create budget proposals and track budgets for each event
- Travel for site visits
- Make hiring and staffing decisions
- Provide regular training and guidance to team members
- Prepare annual performance evaluations for direct reports
- Consult with senior leadership on employee relations issues
- Oversee trial site logistics; source and secure trial site space
QUALIFICATIONS:
- Bachelor's degree required
- 5+ years of event planning experience in a Corporate or Legal setting
- 2+ years of management/supervisory experience including vendor management
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
- Advanced Knowledge of NY venues and vendors preferred
- Working knowledge of conference room reservation software
- Ability to learn computer software quickly and independently
- Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
- Desire to be challenged and to take on additional responsibilities
- Ability to communicate effectively, dispassionately and diplomatically
- Ability to collaborate smoothly with many other people and departments
- Very strong customer service skills
- Ability to complete jobs in a timely manner and meet deadlines
- Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
- Ability to handle confidential matters and to remain calm and function under pressure
