Corporate Receptionist / Guest Services
LOCATION: Santa Monica, CA
COMPENSATION: Competitive salary to $60K, plus Paid Overtime, Performance-based Bonus; Medical, Dental and Vision Coverage; Paid Time Off; 401K; Life and AD&D Insurance; Savings Accounts and more!
SUMMARY: Competitive Firm is seeking for a Corporate Receptionist that will enhance the Firm’s reputation and effectiveness by serving as first point of contact for clients; greets and directs visitors; answers calls; provides administrative support as needed.
KEY RESPONSIBILITIES:
- Answer telephone calls; retrieve and forward messages
- Greet and direct visitors
- Confirm reservations and send re-confirmations daily use automated system
- Keep reception area neat and free of clutter; update periodicals
- Maintain conference room scheduling calendar
- Reconcile catering invoices and enter them into Chrome River
- Update telephone directories and employee contact information on multiple platforms
- Maintain records of support staff arrivals, departures and absences
- Liaise with vendors and building management regarding deliveries and maintenance issues
- Provide administrative support to Office Manager as assigned
REQUIREMENTS:
- Bachelor’s degree preferred
- 2+ years of related experience
- Ability to read and understand information presented in written form
- Familiarity with standard office equipment, including copy machines, and scanners
- Knowledge of specialized equipment, including computer-based multi-line telephone systems
- Ability to arrange materials in a pattern of numbers, letters or words
- Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)
- Excellent customer service skills
- Ability to work a flexible schedule, including overtime when necessary
