Client Accounting Supervisor

  • Location: New York, New York
  • Type: Direct Hire
  • Job #393

POSITION: Client Accounting Supervisor

ORGANIZATION: Prestigious, Top-ranked International Law Firm

LOCATION: New York, NY | San Francisco, CA

COMPENSATION: Base salary up to $120K, plus generous performance-based bonus; Medical, Dental and Vision Coverage; Transit Program; generous Paid Time Off; 401K w/match; Gym membership perks, Life Insurance, all firm amenities, exceptional culture, prestigious firm with historical stability, security and career growth. Noted as one of the most desired law firms to work for globally!

OVERVIEW: The Client Account Supervisor is responsible to monitor key systems and reports to ensure Firm’s goals and practices are being met. This senior-level role will participate in hiring and training, as well as overseeing staff and coordinating team workflow.

KEY RESPONSIBILITIES: 

  • Participate in hiring and training of employees
  • Manage and coordinate team workflow
  • Provide performance feedback
  • Prepare annual reviews
  • Perform client accounting and collection activities for assigned clients in a timely manner
  • Monitor aging of unbilled fees for assigned partners and/or clients
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
  • Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
  • Prepare billing packages for each assigned partner (draft cover letters, invoices, etc.)
  • Review Proformas for misallocated time and ensure time entries are in accordance with client policy
  • Communicate new/changes in client policies to timekeepers
  • Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
  • Perform time entry narrative changes with respect to additions, corrections and deletions
  • Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
  • Manage day-to-day billing and collections operations
  • Work with department management to ensure Firm’s goals are being met

REQUIREMENTS: 

  • Bachelor’s Degree required
  • 5+ years of previous client billing or client billing accounting experience 
  • 3+ years of experience in a managerial and/or supervisory role
  • Working knowledge of MS Office with emphasis on Word and Excel; Aderant experience a plus
  • Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
  • Possess an ability to multitask and prioritize
  • Outstanding interpersonal skills to work effectively within a team environment, as well as independently
  • Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required
  • Strong written and verbal communication skills required as there will be regular interaction with partners and clients