Client Accounting Coordinator (Remote – Hybrid)

  • Location: Palo Alto, California
  • Type: Direct Hire
  • Job #468

Client Accounting Coordinator (Remote – Hybrid)

ORGANIZATION: International Law Firm

LOCATION: Palo Alto, CA

BENEFITS: Base salary up to $82K and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.

SUMMARY: International law firm is seeking a Client Accounting Coordinator for their Palo Alto office to provide client accounting analysis and billing support to partners. This role will work closely with the Client Accounting Supervisor.

KEY RESPONSIBILITIES:

  • Perform client accounting and collection activities for assigned clients in a timely manner
  • Manage unbilled and AR balances of assigned partners
  • Monitor aging of unbilled fees for assigned partners and/or clients
  • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
  • Maintain updated profiles for each assigned partner and client
  • Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
  • Prepare billing packages for each assigned partner (draft cover letters, invoices, etc.)
  • Communicate new/changes in client policies to timekeepers
  • Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
  • Perform time entry narrative changes with respect to additions, corrections and deletions
  • Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
  • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise

REQUIREMENTS:

  • Bachelor’s Degree required
  • 1+ years of previous client billing or client billing accounting experience in a law firm or professional services organization
  • Working knowledge of relevant firm computer software programs, including Aderant, Elite, LEDES formatting, Outlook, Excel, PowerPoint and Word
  • Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
  • Able to multitask and prioritize tasks
  • Outstanding interpersonal skills to work effectively within a team environment, as well as independently
  • Able to adapt to new assignments and deadlines in a fast-paced, highly demanding environment
  • Able to meet deadlines
  • Excellent analytical and troubleshooting skills
  • Demonstrate close attention to detail