Client Accounting Assistant (Remote – Hybrid)
ORGANIZATION: International Law Firm
LOCATION: Washington, DC | New York, NY
BENEFITS: Base salary up to $65K and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w/match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.
SUMMARY: International law firm is seeking a Client Accounting Assistant to provide client accounting analysis and billing support to partners. This role will assist billing coordinators with complex billing assignments.
KEY RESPONSIBILITIES:
- Review information for client matters
- Perform client accounting and collection activities for assigned clients in a timely manner
- Document meetings/discussions with partners
- Monitor aging of unbilled fees for assigned partners and/or clients
- Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
- Maintain updated profiles for each assigned partner and client
- Meet with Accounting team to discuss monthly billing, outstanding invoices and strategy for collections
- Participate in answering and serving the firm’s billing and collection help line
- Prepare billing packages for each assigned partner (draft cover letters, invoices, etc.)
- Communicate new/changes in client policies to timekeepers
- Draft invoices based on partners’ mark-up, including: Write-offs, in accordance with firm policies/procedures
- Perform time entry narrative changes with respect to additions, corrections and deletions
- Verify client-specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached
- Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
REQUIREMENTS:
- Bachelor’s Degree required
- 1+ years of previous client billing or client billing accounting experience in a law firm or professional services organization
- Working knowledge of relevant firm computer software programs, including Aderant, Outlook, Starcollect, Excel, PowerPoint and Word
- Perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product
- Able to multitask and prioritize tasks
- Outstanding interpersonal skills to work effectively within a team environment, as well as independently
- Able to adapt to new assignments and deadlines in a fast-paced, highly demanding environment
- Able to meet deadlines
- Excellent analytical and troubleshooting skills
- Demonstrate close attention to detail
