Accounts Payable Supervisor
ORGANIZATION: Top-Ranked Law Firm
LOCATION: Bay Area, CA | Los Angeles, CA | Seattle, WA
COMPENSATION & BENEFITS: Base salary commensurate with experience, Generous Paid Bonus, Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; well sought after firm culture and more!
SUMMARY: Top-ranked law firm is seeking an Accounts Payable (AP) Supervisor who will be responsible for supervising the AP team. This role will provide the proper training, job skills and job knowledge to the AP staff.
KEY RESPONSIBILITIES:
- Manage daily workflow coordination for vendor invoice and expense report processing via Chrome River
- Ensure proper set-up of vendors and process form W-9s for new vendors
- Coordinate monthly recurring payments to ensure timely payments
- Oversee vendor electronic payment operations
- Supervise all payment runs
- Perform month-end closing routines
- Troubleshoot and resolve vendor payment issues
- Oversee and monitor deposit accounts
- Develop best practice procedures for accounting activities
- Create, maintain and update process documentation
- Produce and file annual 1099 forms to vendors
- Supervise vendor account reconciliation process
- Facilitate reconciliation of vendor accounts and reminder statements
- Oversee client trust account payments
- Complete new credit application for new vendor accounts
- Audit petty cash vouchers and reconcile cash for replenishment
- Work closely with Senior Vendor and Payment Operations Manager to process payments and other projects as necessary
- Prepare reports using Excel
- Demonstrate effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others
- Manage Firm resources responsibly
- Comply with and understand Firm operation, policies and procedures
REQUIREMENTS:
- Bachelor's Degree in accounting/finance preferred OR equivalent industry experience
- 5+ years of accounts payable experience in a law firm or professional services firm
- 3+ years of supervisory/management experience
- Knowledge of accounting principles
- Knowledge of Excel spreadsheet software
- Able to prepare reports using Excel
- Aderant and Chrome River experience a plus
- Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
- Demonstrate effective interpersonal and communication skills, both verbally and in writing
- Demonstrate close attention to detail
- Able to handle multiple projects and shifting priorities
- Able to handle sensitive matters and maintain confidentiality
- Able to organize and prioritize work
- Able to work well in a demanding and fast-paced environment
- Able to work well independently as well as effectively within a team
- Able to read, interpret and follow instructions
